Hiring! Part-time Administrative Assistant
A San Diego local landscape design build firm is looking to hire a part-time Administrative Assistant to be responsible for a variety of administrative tasks to ensure maximum productivity along with assistance in accounting as well as marketing. You will be responsible for keeping the day-to-day operations running smoothly and overseeing any part of the business that needs support. | |
HOURS | Monday-Friday 8am-10am & 2pm-4pm(20Hrs/wk) (Potentially transition into more office hours post-Covid) Our business hours are 7am-5pm Monday Through Friday |
SALARY | Pay will be discussed during interview |
LOCATION | Work remotely. Attend weekly meetings taking place in North Park once or twice a week. |
JOB DESCRIPTION | |
ADMINISTRATIVE ASSISTANCE | Handling a variety of administrative tasks; filing, bookkeeping, generating regularly scheduled reports, preparing for meetings, conducting research and so on |
Providing scheduling support by answering to phone calls, texts and emails | |
Maintaining professional verbal and written communication with clients, staff and vendors | |
Managing and organizing company calendar and preventing schedule conflicts | |
Anticipating the needs of the rest of the staff and providing assistance accordingly | |
Act as the point of contact for new clients and maintaining contact lists | |
Updating and maintaining business procedures as directed by the principal designer | |
Participating and taking minutes of team meetings | |
ACCOUNTING ASSISTANCE | Developing and Maintaing a filing system |
Identifying any discrepancies in company accounts and correcting them | |
Creating financial documents such as bills and invoices | |
Managing business expenses made through company account and reconciling business expenditures and the set budget | |
Posting daily receipts and financial documents | |
Generating daily and weekly financial reports | |
MARKETING ASSISTANCE | Conducting market research and identifying marketing opportunities |
Maintaining a marketing data base | |
Collecting revies and writing personalized responses | |
Keeping business information updated online | |
REQUIREMENTS | Prior administrative experience |
Basic knowledge of business management systems and procedures | |
Excellent computer skills | |
Attention to detail and problem solving skills | |
Desire to be proactive and creative | |
Proficiency in MS Office, Google Sheet, Google Drive, Google Doc and Google Calendar | |
Excellent time management skills and the ability to prioritize work | |
Strong organizational skills and polite/professional manners | |
Korean is not required. Must be fluent in English and Spanish is a plus |
Please send your resume to retrodesignbuildinfo@gmail.com. We will get back to you within 3 business days with an interview date. Thank you.